REVIVA

Open Reviva in your browser

Open any web browser (Chrome, Edge, or Safari work best) and go to reviva.velda.ai. You'll see the login screen appear — it's a dark-themed page with the Reviva leaf icon at the top.

Type your email address

Click on the Email field (the white box near the middle of the screen) and type the email address your facility gave you. Make sure it's the work email — personal emails won't work.

Type your password

Click on the Password field below the email box and type your password. The dots will appear as you type — that's normal! It keeps your password hidden from anyone looking over your shoulder.

Click the green Sign In button

Once your email and password are filled in, click the Sign In button. It's a green-ish gradient button right below the password field. The app will log you in and take you to your Dashboard.

Look at your summary cards

At the top of the Dashboard, you'll see four number cards in a row. These show your key stats at a glance:

• Patients — total number of patients in your system
• Wounds — total active wounds being tracked
• Assessments — total assessments recorded so far
• Active Meds — medications currently prescribed

Understand the risk overview

Beneath the summary cards, you'll find a Risk Overview section that shows how many patients fall into each risk level:

• High Risk — urgent attention needed
• Moderate Risk — monitor closely
• Low Risk — on track, routine care

Go to the Patients page

At the top of the screen, you'll see a row of pill-shaped navigation tabs (like little buttons). Click on Patients — it's the second tab between "Dashboard" and "Admin". The page will show you a list of all patients in the system.

Add a new patient

On the Patients page, look for the Add button (it's a green gradient button with a + icon, usually in the top-right area). Click it. A form will pop up asking for:

• Full Name — patient's legal name
• Date of Birth — tap to pick the date from a calendar
• Medical Record Number (MRN) — the facility's ID number for this patient

Save the new patient

After filling in the details, click the Save button at the bottom of the form. The popup will close, and you'll see the new patient appear in the patient list. You can click on their name to see their full profile.

View patient details

Click on any patient's name in the list. Their profile will open, showing several tabs (like dividers in a binder):

• Wounds — all wounds for this patient
• Comorbidities — other medical conditions
• Medications — current prescriptions
• History — past notes and events

Find the wound and start an assessment

Open a patient's profile and find the wound in their wound list. Each wound card has a green Assess button — click it to open a blank assessment form.

Measure the wound

A form appears with fields for the wound measurements. Fill in:

• Length (cm) — the longest side of the wound
• Width (cm) — the widest side, perpendicular to length
• Depth (cm) — how deep the wound is at its deepest point
• Wound Bed % — the tissue mix across the wound bed: Granulation (new pink tissue), Slough (yellow/white tissue), Fibrin (orange/yellow, loosely attached), Eschar (dark, dry, leathery), Epithelial (new pale pink skin forming at the edges), and Necrotic (black/dark tissue). These should add up to 100%.

Take or upload a wound photo

Below the measurement form, you'll see a large photo upload area with a dashed border and a camera icon. Click anywhere inside this box to take a photo (if you're on a mobile device) or select one from your computer.

Watch the AI analyze the photo

Once you upload a photo, Reviva's AI gets to work. It analyzes the image and identifies different tissue types — Granulation (healthy pink tissue), Slough (yellowish tissue), and Necrotic (dark/black tissue). The results appear on screen within seconds.

Review the wound trajectory chart

After you've recorded a few assessments, Reviva creates a trajectory chart for each wound. This is a simple line chart that shows how the wound area (length × width) has changed over time. A downward trend means the wound is getting smaller — that's good! An upward trend means it's getting bigger and may need attention.

Go to the Admin → Users tab

Click the Admin pill tab at the top of the screen. Then click the Users sub-tab. You'll see a list of all users (you and your staff) with their roles and status.

Add a new user

Click the Add User button (green gradient, top-right). A form will open. Fill in:

• Display Name — shown on records as "Created by"
• Email — they'll use this to log in
• Role — Super Admins can create Admins or Staff; Admins can only create Staff

Assign staff to facilities

Find the staff member in the list and click the Manage Assignments button on their card. A list of facilities will appear — check the boxes for the facilities they should have access to, then click Save.

Deactivate a staff member

If someone leaves or no longer needs access, find their staff card and click the Deactivate button. It's a red button in the bottom-right of the card. The staff member will be marked as inactive and won't be able to log in anymore.

Open Analytics

Click the Admin tab at the top of the screen, then click the Analytics sub-tab. The page will show summary cards at the top — you'll see numbers like 30 Patients, 19 Wounds, 81 Assessments, and an average healing rate.

Explore the charts

Below the summary cards, you'll find several charts:

• Wound Type Distribution — a bar or pie chart showing what kinds of wounds you're treating (pressure ulcers, diabetic ulcers, venous ulcers, surgical wounds, etc.)
• Status Breakdown — how many wounds are Active, Healing, Healed, or Discharged
• Healing Rate — average healing speed across all wounds, shown as a percentage or trend

Use the data for compliance and best practices

These analytics help you answer important questions:

• Are we documenting enough? Low assessment counts suggest staff may need reminders.
• Are wounds healing on schedule? If healing rates are below benchmarks, it might be time to review treatment protocols.
• What types of wounds are most common? This helps with resource planning and staff training.

Open the export options

On a patient's profile, wound detail page, or the Analytics page, look for the export buttons — they're usually near the top-right, shown as labeled buttons with file-type icons.

Choose your format

Click the button for the format you need:

• PDF — prints a nicely formatted report, great for sharing with doctors
• Excel — spreadsheet format, good for data analysis
• Word — editable document, good for writing into charts

Send via email

Want to send a report directly to a colleague? Click the Send via Email button. A small form will pop up:

• Type the recipient's email address
• Choose the format (PDF, Excel, or Word) from the dropdown
• Add a message if you want (optional)
• Click Send

What is EMR integration?

Your facility probably uses an EMR system to store all patient records (things like Epic, Cerner, or Meditech). Reviva can export wound care data in a format that your EMR can read. This means your wound assessments can end up in the patient's main chart automatically.

Available formats

Reviva supports these standard healthcare data formats:

• FHIR — Fast Healthcare Interoperability Resources (pronounced "fire"). The modern standard. Think of it as a universal language for healthcare data. Most modern EMRs support this.
• HL7 — Health Level 7. An older but very common standard. Many hospital systems still use this.
• CCD — Continuity of Care Document. A summary record that can be imported into most EMRs.

How to set it up

Setting up EMR integration is handled by your IT department or the person who manages your EMR system. They'll need to:

• 1. Contact the Reviva support team to enable the integration
• 2. Provide your EMR's API endpoint (a web address for data exchange)
• 3. Choose which data format your EMR supports (FHIR, HL7, or CCD)
• 4. Test the connection with a small data set first